Surrey Montessori Society
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Board of Directors/Executive Positions
One-year terms

PRESIDENT: 
  • Chairs Annual General Meeting and board meetings (2-3 times/year)
  • Attends District Montessori Advisory Committee (LLC) meetings (1/year)
  • Speaks and advocates on behalf of Surrey Montessori Society's board and membership
  • Liaises with reps from other districts
  • Liaises with Montessori Provincial Specialist Association (PSA)
  • Formulates SMS goals and objectives with SMS directors and liaisons
  • Delegates work to committees and volunteers
 
VICE-PRESIDENT: 
  • Assists the president and takes on tasks as delegated
  • Fills in for president when he/she is not available
 
TREASURER:
  • Keeps books
  • Prepares financial statements for Annual General Meeting and board meetings
  • Pays the bills with board and liaisons’ approval
  • Can be combined with secretary position
 
SECRETARY:
  • Takes and types minutes at the SMS Annual General Meeting and board meetings
  • Distributes minutes to directors and liaisons 
  • Posts AGM minutes on website for membership 
  • Maintains files, correspondence and register of members with the assistance of school liaisons
  • Helps president ensures annual filings are up to date
  • Can be combined with treasurer position

DIRECTOR(S)-AT-LARGE:
  • Fills needed committee, liaison or special project roles
  • One Director at Large position is required since five directors are required (as per bylaws)
  • If the secretary and treasurer jobs are shared, a minimum of two director-at-large positions need to be filled
 
Non-executive Positions
The SMS is also looking for parents to fill various coordinator and committee positions.
 
SMS SCHOOL LIAISON (for each school):
School-based reps for the Montessori program
  • Ensures communication between the SMS board, principals, teachers and school PACs
  • Attends SMS and LLC meetings
  • Attends school PAC meetings (when possible) or submits written reports of SMS activities
  • Ensures news updates are distributed to school community via flyers or emails
  • Ensures school-based SMS adult social fundraising is allocated to the school’s Montessori Resource Committees (see below) accounts

COMMUNICATIONS COORDINATOR(S): 
  • Checks SMS gmail account
  • Helps update the parent and membership community of important news and educational information via social media channels, website and flyers
 
ADULT SOCIAL COORDINATOR(S): 
  • Organizes annual adult social
  • parent education events, school-based fundraising and the annual adult social
  • ​Helps prepare grant proposals
 
PRESCHOOL LIAISON: 
  • Ensures the local Montessori preschools are aware of the district’s Montessori Information Night in January
  • Updates the preschool directory on SMS website
 
CHAIR(S), MONTESSORI RESOURCE COMMITTEE (one at each school):
  • Leads school-based committee that supports teachers through volunteerism, material making, inventory management and SMS school-based fundraising
  • Maintains wish list for purchasing/replacements of Montessori materials
 
MONTESSORI RESOURCE COMMITTEE MEMBERS: 
  • Helps support Montessori teachers with above jobs – small ones and bigger projects!

If you're interested in helping out, please email us at surreymontessorisociety@gmail.com.
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